The best way to create an bill in 6 straightforward steps

In case you’re questioning methods to create an bill or why they’re essential paperwork within the first place, there’s tons to know. For companies like yours, invoices are a essential a part of retaining monitor of your gross sales, income, purchases, and bills.

To get you began, we’ll evaluate what an bill is, methods to bill an employer, and methods to monitor your hours precisely. And since working a small enterprise may be powerful, we’ll even give you a free bill template.

Let’s get to work. 

What’s an bill?

An bill is a doc that lists any items or companies which have been supplied, together with the costs and phrases of cost that go along with them.

You’ll be able to consider it as a written document that gives an outline of what was requested, what was delivered, and the way a lot all of it prices. 

An bill often contains: the names and addresses of each events, the date of the transaction or companies supplied, and an outline of what was delivered. It’s additionally typical for an bill to incorporate cost phrases, just like the due date, any reductions, and methods to make a cost. 

Do your crew members have to bill you?

Do you may have shift staff? Are you a subcontractor? Then you definately would possibly want to consider invoices. Right here’s methods to inform.

Relying on the work you’ve employed out for or are finishing, and the kind of staff you’re thought of to be, an bill may be required. This might be the case in case you’re an impartial contractor, freelancer, self employed, or in case you make use of different folks.

Right here’s an instance: a restaurant would possibly make use of a graphic designer on a contract foundation to assist design menus, posters, and social media posts. However even when the designer is known as a crew member and works 20 hours per week, in the event that they’re not on the payroll, they’ll have to submit an bill.

This bill would define the tasks they’ve labored on, how lengthy it took to finish them, and the way a lot they value. That breakdown might be proven as hourly fee, the whole quantity due, plus any relevant taxes. 

On this state of affairs, the enterprise proprietor would want to trace, retailer, and pay this bill. It must be a part of their data so that they’re staying on funds and managing labor prices. In case you’re utilizing Homebase to maintain you on monitor, you possibly can retailer and evaluate invoices for as much as a 12 months.

In case you’re not a freelancer or self-employed, sure companies nonetheless would possibly require shift staff to submit documentation of after they labored. This isn’t essentially an bill, however it’s comparable. A timesheet paperwork hours labored to calculate their pay. 

The best way to create an bill that will get you paid

In case you’re searching for methods to create an bill that truly will get paid, we’ve obtained a step-by-step course of that may be made simpler with time monitoring instruments and an bill template.  

Names and date

When creating an bill, you’ll want so as to add within the names of who’s labored, who’s paying the invoice, and who’s getting paid. Make sure that to incorporate any firm names and addresses, in addition to the date the bill is submitted. Relying on how detailed you or the consumer/buyer need it to be, you might also wish to embody the dates that companies have been carried out. 

Embrace an bill quantity

Each bill wants a singular quantity. That is for monitoring functions for you and your prospects. For instance, if 30 days go by and also you understand you haven’t been paid, you possibly can attain out to your buyer with the precise bill quantity as reference. There’s no proper or unsuitable approach to quantity an bill, however it may be useful to make use of a sequential order, and in some circumstances have one thing to designate the consumer labored on.

Define the work or companies that have been supplied

Describe the work or companies supplied, or the merchandise bought. It’s good observe to incorporate a short description and pricing that goes together with it. Attempt to be particular. As an example, as an alternative of labeling a venture “Design work”, add in any particulars that may establish the work accomplished, like: Graphic design for menu updates and summer season promotions.

You’ll additionally wish to embody any related data, like buy order numbers or reference numbers.  

Calculate the whole hours of labor/companies supplied 

Upon getting the entire work or companies outlined, tally it up. You’ll wish to embody a pre-and-post tax quantity, and embody any further charges or reductions supplied.

Make sure that your bill is straightforward to learn and doesn’t confuse the individual or firm who’s paying. Guarantee all totals are clearly laid out so somebody can have a look at a look and know precisely how a lot is owed. That is particularly essential in case you’ve accomplished a number of tasks or supplied a wide range of companies. Preserve all the pieces documented, however be clear and concise.

Embrace your cost phrases and directions

Clearly point out when cost is due and methods to pay. This might be directions for an e-transfer, or methods to pay by bank card, verify, or a different on-line methodology. When you have international shoppers, ensure you present the fitting account particulars, since some accounts can’t settle for worldwide funds. 

Be clear together with your cost phrases. Most contractors ask for internet 30 or internet 45, that means cost is predicted inside 30 or 45 days. You may make your cost phrases no matter you need, however think about that for sure companies it may be tough to get cost over shortly. Small companies might not have money circulation out there immediately, and bigger corporations may be decked out in pink tape the place it takes a number of weeks to get something processed. And naturally, simply since you say internet 30 cost phrases? Properly, it doesn’t imply your shoppers will truly adhere to them.

Evaluation and ship

One of the essential elements of making an bill is ensuring that it’s truly right. Earlier than you hit ship, evaluate your bill fastidiously. Doublecheck that all the pieces is so as and your paycheck gained’t be delayed as a result of you must redo one thing.

Are the date and names in your bill right? Is each venture outlined and detailed with the fitting data, together with time labored? Are your cost phrases outlined and simple to grasp?

If you’ve confirmed that all the pieces is certainly right, ship it to the payee! This might be by way of electronic mail, snail mail, a web-based portal. 

The best way to precisely monitor your hours

One of many first steps to creating an bill occurs earlier than you’re truly able to receives a commission: precisely monitoring your hours. That is the place time clocking turns out to be useful.

Did we lose you? We promise—this doesn’t need to be a tedious activity.

Timesheets and time clocking are a essential a part of retaining your bill up-to-date and correct. When all the pieces is right, you cut back the danger of the payee asking questions and slowing down the cost course of.

To maintain hours tracked as you go, think about timesheet templates or time clock app. Are you an employer who receives invoices out of your shoppers? Ask them to make use of a timesheet or time monitoring app in case you pay hourly. It’s an effective way to make sure all the pieces is correct and leaves much less room for error.


We’ll begin with timesheets. This can be a document of clock ins and clock outs. Whilst you would possibly assume that timesheets are solely used for hourly staff, it can be useful in monitoring the time you’ve put right into a venture so you possibly can correctly calculate your pay on the finish of a interval. This will particularly allow you to decide venture charges primarily based on variety of hours labored.

Various kinds of groups and staff use day by day timesheets, venture timesheet templates, or time trackers for tasks and duties. These kinds of time monitoring instruments are helpful for figuring out how a lot time was spent on a selected space of labor.

Time clocks

Now let’s discuss time clocks. A web based time clock is a contemporary, digital method for workers to clock out and in of their shifts or monitor the time they’ve put right into a venture. Some varieties of software program, like Homebase, join with on-line timesheets or time clocks to calculate hours and create payroll stories.

Instruments like timesheets and time clocks don’t simply make your invoicing simpler, additionally they might help make sure you’re getting paid the correct quantity. With out them, you may be billing shoppers for estimates of time labored relatively than the precise time you’ve put in. It additionally helps with transparency, so that you may be clear and communicative in regards to the time spent on a venture. 

The best way to enhance bill accuracy together with your free timesheet template

Able to make invoicing one of the best a part of your workday? Increase your bill accuracy with free bill templates, like this timesheet template.

Timesheet templates provide the foundational programs it’s worthwhile to preserve work on monitor. Templates imply that you just don’t have to create your individual monitoring paperwork from scratch and may dedicate your time to what issues most: doing all your work and getting paid for it, too. 

Homebase provides you the instruments to trace time day by day, weekly, and month-to-month. With our free timesheet device, you possibly can preserve your entire labor information in a single place so you possibly can monitor your work hours in actual time, with out the spreadsheets and unreliable pen-and-paper monitoring programs.

These instruments additionally assist with bill accuracy by highlighting any time-clock errors, and better of all, makes it straightforward to repair them. This allows you to preserve correct data and keep compliant with any labor legal guidelines that will affect your enterprise. 

In case you’re new to invoicing, timesheet instruments are the right place to get your toes moist. We all know—studying one thing new, particularly when that’s software program or accounting associated, can seem to be a frightening activity. Nonetheless, timesheet templates go a protracted approach to make issues simpler, extra environment friendly, and simpler.

The best way to create an bill FAQs

What’s an bill?

An bill is an in depth doc that outlines any items or companies which have been supplied, plus the costs and phrases of cost that go along with them. It’s a written document that gives an outline of what was requested, what was delivered, and the way a lot all of it prices. 

Invoices embody names and addresses, the date of the transaction or companies supplied, and an outline of what was delivered. Plus, additionally they embody cost phrases, like due date, reductions, and clear directions on methods to pay.

Who must ship invoices?

Are you a small enterprise proprietor or a employee who’s not on payroll however gives items or companies? Yyou might have to ship invoices to prospects or shoppers. These kinds of roles embody freelancers, impartial contractors, and repair suppliers like landscapers, for instance.

Suppliers who present items to companies may also have to ship invoices that define their merchandise and pricing with the intention to obtain cost. 

How will you precisely monitor your hours for invoicing?

To precisely monitor hours for invoicing, use instruments like timesheets and time clocks. They ensure that all the pieces is right. They will cut back the danger of the payee asking questions on time labored and slowing down the cost course of.

These instruments assist just be sure you’re charging the correct quantity and getting paid the correct quantity. With out them, you may be billing shoppers for estimates of time labored relatively than the precise time you’ve put in.

Positive, utilizing a timesheet or time clock to assist your invoicing makes your job simpler. However it will probably additionally allow you to construct belief, set up good morale, and higher your relationship. By with the ability to clearly talk the period of time you’ve put right into a venture, you’re proving extra than simply hours labored, but additionally that you just’re clear and arranged. 

What does a timesheet template embody?

A timesheet template is a predefined web page format that permits you to document working hours, but additionally your breaks and day off. It contains your title, date, variety of hours labored, the worth per hour or venture, activity you’ve accomplished, and any clock in-and-out instances, like breaks or day off. 

Are time monitoring instruments that correct? 

Sure! Time monitoring instruments are very correct, particularly the automated form. A while monitoring apps, like Homebase,, include free month-to-month timesheet templates that additionally act as a time card calculator. This implies it mechanically calculates your hours labored, so you will get paid precisely.

Frightened about errors? Automated time monitoring instruments can provide the heads up about any timesheet errors. Plus, they’re all saved on-line and within the cloud, so that you don’t have to fret about actually dropping hours.

How do time monitoring instruments assist the invoicing course of? 

Doing any activity manually leaves a lot of room for error, particularly with duties that contain a lot of calculations. For instance, when somebody’s calculating the time they’ve spent on a venture and so they haven’t used any time monitoring instruments, there’s a excessive likelihood they’ll make a typo, add a zero that shouldn’t be there, or just simply estimate how a lot time it took them to work.  This will value the employee and the enterprise cash. 

Get time monitoring instruments to assist the invoicing course of. That method everybody is aware of precisely what number of hours have been labored and the way a lot they need to receives a commission.

Is your enterprise fighting invoicing? Get Homebase for straightforward scheduling, time clocks, payroll, messaging, HR, compliance, and extra—multi functional app. Get began free of charge.

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